Posted: Jun 14, 2022

Event Manager

Part-time
Salary: Hourly
Application Deadline: Jun 27, 2022
Nonprofit

Essential Job Functions:

Events & Promotions Duties

  • Acts as the first point of contact with Chamber members and the community for Chamber events, professionally and enthusiastically representing the Chamber.
  • Promptly books appropriate venues and responsibly negotiate fees.
  • Calculates and monitors budgets and adjusts when necessary, notifying the President/CEO of any significant discrepancies.
  • Timely prepares and sends event invitations and timely processes event registrations.
  • Zealously promotes events through the creation of flyers, social media posts and various other forms of communication, working closely with the Business Development Manager.
  • Professionally solicits value-based sponsorships of Chamber events.
  • Attends events, arriving well in advance, and ensures that each event runs smoothly and as planned. Sometimes event attendance will involve coordination behind the scenes.
  • Follows up events by sending appropriate expressions of appreciation to event partners and vendors.
  • Analyzes event performance, reconciles event budget and identifies areas for improvements.
  • Manages the creation and maintenance of the Event Calendar.
  • Supports the President/CEO with special projects, workflow process improvements and supporting overall Chamber goals and objectives.
  • Works cooperatively with all Chamber team members, eagerly providing assistance when needed.
  • Provides a personable and friendly greeting and smile to everyone who enters the Chamber’s office and visitor center.
  • Arrives to work on time every day as scheduled, unless otherwise authorized for time off or on job-protected leave.

 

Office Duties

  • Assumes daily responsibilities of running the Chamber office (answering phones, mailing membership packages, filling requests, recording reservations, maintaining lists, etc.)
  • Regularly manages supply inventory and timely approves supply requisitions.
  • Efficiently maintains filing and organizational systems.
  • Creates and distributes press releases, showing attention to detail.
  • Timely updates the Chamber website with current events and notifications, creating enthusiasm and excitement.

 

Additional Job Functions:

  • Assists with ribbon cutting ceremonies.
  • Assists others in compiling the E-Newsletter.
  • Serves on Chamber committees as designated by the President & CEO.

Other duties as assigned