Acts as the first point of contact with Chamber members and the community for Chamber events, professionally and enthusiastically representing the Chamber.
Promptly books appropriate venues and responsibly negotiate fees.
Calculates and monitors budgets and adjusts when necessary, notifying the President/CEO of any significant discrepancies.
Timely prepares and sends event invitations and timely processes event registrations.
Zealously promotes events through the creation of flyers, social media posts and various other forms of communication, working closely with the Business Development Manager.
Professionally solicits value-based sponsorships of Chamber events.
Attends events, arriving well in advance, and ensures that each event runs smoothly and as planned. Sometimes event attendance will involve coordination behind the scenes.
Follows up events by sending appropriate expressions of appreciation to event partners and vendors.
Analyzes event performance, reconciles event budget and identifies areas for improvements.
Manages the creation and maintenance of the Event Calendar.
Supports the President/CEO with special projects, workflow process improvements and supporting overall Chamber goals and objectives.
Works cooperatively with all Chamber team members, eagerly providing assistance when needed.
Provides a personable and friendly greeting and smile to everyone who enters the Chamber’s office and visitor center.
Arrives to work on time every day as scheduled, unless otherwise authorized for time off or on job-protected leave.
Office Duties
Assumes daily responsibilities of running the Chamber office (answering phones, mailing membership packages, filling requests, recording reservations, maintaining lists, etc.)
Regularly manages supply inventory and timely approves supply requisitions.
Efficiently maintains filing and organizational systems.
Creates and distributes press releases, showing attention to detail.
Timely updates the Chamber website with current events and notifications, creating enthusiasm and excitement.
Additional Job Functions:
Assists with ribbon cutting ceremonies.
Assists others in compiling the E-Newsletter.
Serves on Chamber committees as designated by the President & CEO.