Event Manager

Essential Job Functions:

Events & Promotions Duties

• Acts as the first point of contact with Chamber members and the community for Chamber events, professionally and enthusiastically representing the Chamber.
• Promptly books appropriate venues and responsibly negotiate fees.
• Calculates and monitors budgets and adjusts when necessary, notifying the President/CEO of any significant discrepancies.
• Timely prepares and sends event invitations and timely processes event registrations.
• Zealously promotes events through the creation of flyers, social media posts and various other forms of communication, working closely with the Business Development Manager.
• Professionally solicits value-based sponsorships of Chamber events.
• Attends events, arriving well in advance, and ensures that each event runs smoothly and as planned. Sometimes event attendance will involve coordination behind the scenes.
• Follows up events by sending appropriate expressions of appreciation to event partners and vendors.
• Analyzes event performance, reconciles event budget and identifies areas for improvements.
• Manages the creation and maintenance of the Event Calendar.
• Supports the President/CEO with special projects, workflow process improvements and supporting overall Chamber goals and objectives.
• Works cooperatively with all Chamber team members, eagerly providing assistance when needed.
• Provides a personable and friendly greeting and smile to everyone who enters the Chamber’s office and visitor center.
• Arrives to work on time every day as scheduled, unless otherwise authorized for time off or on job-protected leave.

Office Duties

• Assumes daily responsibilities of running the Chamber office (answering phones, mailing membership packages, filling requests, recording reservations, maintaining lists, etc.)
• Regularly manages supply inventory and timely approves supply requisitions.
• Efficiently maintains filing and organizational systems.
• Creates and distributes press releases, showing attention to detail.
• Timely updates the Chamber website with current events and notifications, creating enthusiasm and excitement.

Additional Job Functions:

• Assists with ribbon cutting ceremonies.
• Assists others in compiling the E-Newsletter.
• Serves on Chamber committees as designated by the President & CEO.

Other duties as assigned