Posted: Nov 4, 2021

Vendor Development Coordinator

Salary: $18.00 Hourly
Application Deadline: Dec 4, 2021
Agriculture & Forestry/Wildlife

About Prescott Farmers Market

As a vital part of the economy, the mission of Prescott Farmers Market is to support and expand local agriculture, cultivate a healthy community and increase access to affordable local food. PFM operates a year-round market with over 60 vendors at the height of the summer season. Thousands of customers visit our market each week for fresh fruits, vegetables, meats, eggs, and locally crafted foods grown and prepared in Yavapai County. The market is producer-only, meaning that vendors must grow or raise everything they sell, or in the instance of processed foods and crafts, must use a percentage of AZ-grown ingredients in every product. Preference is given to farmers and ranchers operating within Yavapai County. By maintaining these strict standards, PFM supports local agriculture by providing a market through which small-scale farmers can sell their goods and make a livable wage.

PFM participates in food security programs like the Farmers Market Nutrition Program for WIC families and low income seniors. Markets accept SNAP benefits and double them for fresh produce through Double Up Food Bucks AZ, ensuring everyone can afford fresh produce. In addition to hosting the Saturday market, PFM serves the Prescott area through creative community programs. Feed Your Neighbors provides fresh local food to people in need; the Prescott Community Compost Project collects food scraps from households and restaurants and, utilizing volunteers, turns it into nutrient rich compost; the Prescott Seed Library provides free seeds to the community through a partnership with the Prescott Public Library. 

We are a small nonprofit organization with less than 10 employees with a culture of collaboration, integrity, respect, community and equity. Our team shares the goal of making our community a vibrant, sustainable, welcoming place for everyone. 

About the Position

Over the years, PFM has recognized that building trust and developing authentic relationships with vendors is key to the success of our mission. Because there are rules and regulations that vendors must follow in order to participate in PFM’s markets, this role is purposely separate from regulatory roles and tasks. As PFM grows, we need someone to engage our vendors as stakeholders in the process. 

The Vendor Development Coordinator (VDC) will primarily be responsible for maintaining relationships with current vendors and regularly connecting with new and beginning farmers and ranchers. This person will be the foundation of PFM’s Vendor Development effort, which includes supporting vendors with their needs as they relate to the market specifically, as well as the growth and success of their small businesses. The success of this program depends on a VDC who is invested in our community and is willing to build deep relationships here.

Duties & Responsibilities

  • Build and maintain authentic relationships with PFM vendors.
  • Collaborate with Market Manager to research and recruit high-quality vendors to Prescott Farmers Market.
  • Host annual meet and greet for new and beginning farmers and organize an annual vendor party.
  • Visit farms and ranches annually and connect farmers, ranchers and small food businesses to resources.
  • Work closely with Food Hub Manager to meet needs of food vendors.
  • Maintain detailed outreach records and notes.
  • Work with Food Hub Manager to conduct annual surveys of all participants of the business incubator as part of grant deliverable, including personalized follow up.
  • Develop strategy for regular communication with incubator alumni.
  • Plan and organize biannual/quarterly vendor development conferences to help build business skills.
  • Attend weekly staff meetings and quarterly Food Hub Taskforce meetings. 
  • PFM is a small non-profit organization where a “pitch-in” spirit is expected. Assistance on additional projects or tasks may be requested in addition to normal responsibilities. 

Essential Qualifications

  • Spanish-English Bilingual
  • Bachelor’s degree 
  • 2-3 years of experience in one of the following fields: small scale agriculture, community organizing, farmers market management, business development
  • Excellent intrapersonal skills and ability to build relationships with people of different backgrounds
  • Excellent communication skills, both written and verbal: in person, over the phone, email, text
  • General technical skills with common workplace tools such as: Google Suite, Microsoft Office
  • Committed to PFM’s mission with a strong equity and social justice lens
  • Must have a valid driver’s license and reliable transportation

Preferred Qualifications

  • Familiar with Good Handling Practices/Good Agricultural Practices (GHP/GAP)
  • Experience organizing and/or managing events
  • Proven success overseeing a business or program, including the ability to expand and grow a program
  • Experience using electronic and social media for effective marketing and business communications
  • Experience considering the impacts of the work on multiple communities, including communities of color
  • Attention to details and strong aptitude for organization and record keeping
  • Willingness to learn in an unstructured environment
  • Written storytelling skills

This position offers a flexible schedule and occasionally requires availability on Saturdays as well as for special events outside of business hours. 

This is a part-time (30 hours/week) position beginning at $18 per hour, with the possibility of becoming full-time as PFM grows. The position is based in Prescott, Arizona and surrounding communities. PFM employees accrue up to 80 hours of paid time off (PTO) annually and are eligible to enroll in a SIMPLE IRA match program. Applicants relocating from out-of-state may be reimbursed for expenses related to moving. Preferred start date is January 1, 2022.

Prescott Farmers Market is an equal opportunity employer and does not discriminate in its employment decisions. PFM is committed to equity and inclusiveness and values diversity in experience, abilities, race, ethnicity, gender and sexual identities. People of color, people with disabilities, veterans and LGBTQIA candidates are encouraged to apply. 

Prescott Farmers Market is a fragrance-free, drug-free & tobacco-free work environment.